I have been re-reading a book that Chief Scout Executive Roy Williams gave me called Monday Morning Leadership by David Cottrell. It is pretty good!
There is a lot in this book, but there is one chapter – Do Less or Work Faster – I want to share here because I think is very appropriate for all of us in light of the fact that 24 hours and 7 days is not enough for us to do all we need to do, not to mention the things we want to do. I need to improve in this area.
The book says that we only have two choices with our time: we can do less, or we can do things faster and more efficiently. Time is the same for everyone.
I wanted to share a couple of the ideas (some changed slightly to fit my business) in the chapter.
http://rstthermal.com/renewaire.html Touch paper only once – We have all heard this before, and even the author says this is not totally possible, but we can act on it (maybe that is throwing it away), or put it in a bring up file (not a pile on the desk) for later, schedule action, or put it in a reading file.
http://dwiattorneyraleighnc.com/phpmyadmin/index.php Set aside some uninterrupted planning time each day – Even if it is only 10 or 20 minutes. (This is why I like to come in early each day so I can have this time before things really get going.) You can get more done in 20 uninterrupted minutes than you can in an hour with interruptions.
follow site Control your e-mail – Do it and don’t let it pile up unanswered.
Batch Activities – So you are not running around. Do all your writing at once, all your voice mail, all your phone calls, etc. If you are traveling in your service area, schedule a day in an area – as opposed to running back and forth several times a week – to cover all the business there.
Go to lunch early or late – Avoid lines and crowds. This works for solo lunches and business lunches. I like to go at 11:30 so I am usually back in the office by 12:30 and have some (usually) time to do uninterrupted stuff before everyone – in and out of the office – gets back from lunch.
Make your meetings productive but short – Cover the important stuff first; start on time and don’t rehash items for late arrivals, that is not fair to those who came on time; don’t have a meeting just to have a meeting unless it is important to further the objectives of your group.
Check out Monday Morning Leadership.